Information for units receiving Graduate College allocations

• (a) Follow the maximum support rule. Eligible students who received an Assistantship and/or Tuition Scholarship from your department in previous semesters have priority for support; but students will not be eligible for support beyond the maximum number of semesters. 
  • Master/Specialist students are allowed a maximum of four (4) semesters of support per degree. Students with a graduate double major can receive up to 8 semesters of support as long as progress in the second major is made. 
  • Doctoral students are allowed a maximum of six (6) semesters of support.
• (b) Full-time enrollment in 9 qualifying credits. Students who fail to enroll in 9 qualifying graduate credit hours by the end of the deadline will be moved to a late start date of the 2nd week of the semester, or to the Monday after meeting this requirement (stipend will be prorated).
• The following cannot be used as part of the qualifying graduate-level credit hours:
  • Workshops, off-campus courses, audit, courses taken as credit/no-credit, undergraduate, CIEP, Guided Independent Study (GIS) and courses through Continuing Education and Special Programs
  • Repeated courses taken in a prior semester with financial support
  • Students in their final semester need a minimum of 3 qualifying credit hours of required coursework to complete their degree.
• (c) Having undergraduate transcripts on file.
• (d) Being admitted without provisions to degree status in a graduate degree program.
• (e) Having and maintaining good academic standing (GPA 3.00 or higher)
• All prior semester grades need to be posted in order for GPA to be verified. It is the student's responsibility to contact their instructor when a grade is missing to make sure it gets posted timely
• Students with a grade of “I” (Incomplete) will not be able to start their Assistantship until a grade is posted for that course and then their GPA will be verified. Students with an incomplete grade that have extenuating circumstances can request an exception.
• (f)Must meet employment eligibility set by the Human Resource Services office.

• Graduate Assistantship

If a GA rescinds after the semester starts, a revised GC10 offer and a TRM PAF should be processed. The Graduate College will provide the new stipend and adjusted payment amounts based on an end date. Always discuss termination and inform any withdrawals with the Graduate College.

• Tuition Scholarship

To rescind a scholarship, students need to decline the offer electronically. The Graduate College will process the scholarship removal and the student will owe the scholarship on their u-Bill. Refer to the following rule based upon the time of the semester that this withdrawal occurs:

"if the student withdraws from the semester or from the university due to a personal, family, or medical emergency, the tuition scholarship will be honored and applied to the UBill, based on the schedule below. This follows the percentages of tuition and fees refund policy. The percentages are the amount of scholarship that is removed (i.e: withdrawal during week 1, removes 90% of the value of the scholarship):

Week 1 – 90%
Week 2 – 75%
Week 3 – 50%
Week 4 – 25%
Week 5 and beyond – student gets to keep the entire award.

Select your organization name as the “Funding Department” when submitting Original Allocation for GAs and/or TS. If you select another unit, your offer form will be incorrectly submitted and it will cause delays on reaching the Graduate College.

For guidance regarding submitting offers through the GC10 system, review this quick guide and the "Procedures and Information for Completing Graduate Assistantship and Graduate College Scholarship Paperwork” section which can be found on eLearning.

• Failure to complete I-9 form hire paperwork at the HRS office on time
• Failure to enroll in the minimum qualifying hours
• Failure to maintain academic standing (UNI cumulative GPA 3.0 or above)
• Neglect of duties or incompetence
• Constant refusal to follow supervisor’s advice/counsel
• Failure to comply with Assistantship obligations as set forth by department/program rules/sponsored research agreements
• Personal conduct that violates UNI student conduct code policy 3.02 state and federal law

Unsatisfactory performance should be reported to GC. Performance that does not meet expectations may impact the renewal of the GA and, in certain circumstances, it may lead to the cancellation of already accepted GA offers.

Evaluation is a crucial part of the Graduate Assistantship experience. It should be a supportive, constructive, and on-going process that helps identify strengths as well as weaknesses and develops a plan for improvement. All GAs must receive a formal performance appraisal, based on their job description, by their supervisor each semester as follows:

• An informal performance appraisal conducted 3 weeks after the student’s start date (optional).
• A formal performance appraisal, using the GA Performance Appraisal form, conducted at the end of the semester.
• At any point during the semester, additional performance appraisals may be conducted at the request of the GA or their supervisor.

Following the review, the performance appraisal form will be signed by the GA, Supervisor, and Graduate Program Coordinator or Department Head. Both the student and the supervisor share responsibility for ensuring that the evaluation process is carried out.

The performance evaluation should be kept in the GA’s personnel file in the department for at least 3 years once the student is no longer a GA in the department. Any evaluations that are not satisfactory or with discipline issues, and all related documentation, need to be sent to Human Resources and reported to the GC immediately.

Performance that does not meet expectations may impact the renewal of the GA and, in certain circumstances, it may lead to the cancellation of accepted GA offers.