Assistantship Exit Checklist

Information for Faculty, Staff, and Students

‍When your employment at UNI is ending, refer to the checklist below to learn about the impacts and take action on items that apply to you.

Submit a resignation letter to your manager and copy the Division of Graduate Studies (gradcollege@uni.edu). In your letter or email, indicate when is your last day of work and how many weeks you have worked.
Graduate Studies will process the resignation on UNIWorks, making sure you get properly compensated for the number of weeks you worked.
Additionally, refer to the GA Handbook for more details and procedures regarding the termination of assistantships.

To ensure you grow from the GA experience, try to schedule with your supervisor and have them perform a final performance appraisal.

Your final W-2 will be mailed to your address on file.
Important: Print any previous payslips or W-2s you may need, as your access to UNIWorks will be ended.

Provide any address changes for the delivery of tax documents. Students are required to keep updated contact information at all times through MyUniverse, “My Personal Information” tab/box.

Your UNI Google account will be deprovisioned, by default, 1 day after your last day (for staff). Set up an out-of-office message directing senders to the correct contact person.
Work documents or other content in Google Drive should be transferred to your department or a Google Shared Drive. Contact the IT Service Desk for assistance with this.
Personal data associated with your Google account (email, calendar, docs, etc.) should be removed from the account or transferred to a personal account by your last day of work.
Accounts with a @alumni.uni.edu domain are available to anyone who has graduated with a degree from UNI. To obtain one, submit a request through the UNI Alumni email portal.

If you are the owner of a departmental email account (this includes faculty advisors for student groups), you will need to transfer ownership of the account to someone in your department. To do this, follow the instructions available on the UNI ServiceHub Documentation portal.

Return cell phones, laptops, research supplies and instrumentation, desk and filing cabinet keys, manuals, handbooks, documents, uniforms, and all other UNI property to your supervisor.

If you receive UNI Alert notifications (cell phone, landline, email and/or text messages about campus community emergencies, threats to physical safety, canceled classes, etc.) and would like to opt out of future notifications, log into MyUniverse and click on "Manage My UNI Alert Contacts" in the Emergency Preparedness -UNI Alert section.

Contact parking@uni.edu at the UNI Parking Division to turn in parking permits or to inquire about a refund.

Return your office and building keys to the Facilities Access staff in Facilities Management.

Turn in your staff ID card to your manager. If you are an enrolled student and need a student ID card, please go to the Housing & Dining Office located at 010 Redeker Center.